Conference Bookings

Quotations

Easy compilation of quotations with unlimited editing and emailing.

Unlimited attachments can be attached to a integrated email system.

Auto transfer of quotations to bookings and invoices.

 


Bookings

Interactive graphical display of bookings for up to 50 rooms and 60 days on 1 screen.

Colour coding of booking status and venue reservation.

Drag & drop of bookings from date to date and venue to venue. An easy drag & drop facility is used increase or decrease the booking period.

Unlimited invoices per booking. This is very helpful for bookings by agents.

Charging of expenses for items and services is easy with control over variable prices.

Unlimited payments & deposits to bookings.

A comprehensive debtor system handles all corporate and agent bookings

Invoices and confirmation letters can be printed or emailed with your colour logo.

A rate and package explosion system split rates and packages into unlimited items and services.

 


Planning

There are 3 planning systems:

1. Day planner to plan all activities for the day;

2. Room Planner to schedule tasks for staff for function rooms;

3. Function Planner to plan all activities, food, beverages and equipment for a function.

The planning procedure is easy and user-friendly.

Planning can be made months in advance and easily edited to accommodates customer requests and change of circumstances.

Inventory control is done on all equipment to prohibit double bookings.

A Day-planning-sheet, function-sheet and task-scheduling-sheet is available in real time.

 


Information123

Phoenix booking system is fully integrated into Pastel, iBooking, MS Excel, MS Word and Falcon Point-of-Sale.

Management & Financial information is uploaded daily to an internet Cloud server for directors to see.

 

 

 


 

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